Explanation of invoices that are coming to the churches.
In the next 2 to 3 weeks every church and every pastor will be receiving a number of invoices. This is because we are now reviewing invoices that were sent out but were not paid, and we are also sending out new invoicing for insurance for 2019–2020, invoices for credential renewals which will now include conference fees, invoices for bookkeeping fees from July 1 to December 31, 2019, invoices for rents, and invoices for Gilgal Missional Community Church affiliate churches participation. Here are some of the explanations to questions you may have. If you need additional information please call the office at 647-556-5005.
Every church working with GCC or GMCC is required to carry insurance. If we did not carry insurance everyone would be responsible for each other’s mishaps, accidents, or errors. Without insurance litigation would be extended to the holdings of the entire incorporation which includes your assets.
We have worked on the schedules so that the costs are across the board and all inclusive. We will be posting a policy in the resource section of our GCC website so you know what is covered as well as the certificate of insurance which you would present to a landlord. Here are the schedules.
Schedule A is for Missional Communities. These do not pay insurance and are covered under the general policy. The board is also covered under this general policy as is the national office.
Schedule B is for house churches, generally under 15 people, and under one year old. The cost is $5 per month.
Schedule C is for a house churches which are over one-year-old and up to 15 people. The cost is $10 per month.
Schedule D is for any licensed, leased, or rental property in a commercial, or industrial unit, a church hall, party room, community center, library, or similar facility, whether it is paid for or not. The cost is $25 per month.
Insurance includes training for Plan to Protect which helps you and your staff understand and be able to implement safety procedures which will protect your people.
You will have received already the invoice for the renewal policy from April 14, 2019 to April 13, 2020. We have also sent out invoices for arrears owed by churches for the period of April 14, 2018 to April 13, 2019.
Credentials are available to all pastors and ministry staff of Gilgal Christian Community, Gilgal Missional Community Church, Trinity House of Hope Church, or Gilgal Family of Ministries. They are also provided free of charge to all our pastor emeritus. Single moms also receive complementary credentials. Credentials are also available to pastors of established churches but these are not at the lower rates.
Our pricing structure has changed.
In the past we have charged a minimal fee for credentials. The fees have been set at $25 per year and $50 per year for ordained pastors. We have now added $25 to these fees to make sure everyone pays for the annual conference and hopefully everyone will therefore attend. The conference is generally mandatory in every credentialling organization and we feel that it is imperative that all our credential holders attend as well.
This year you will have the option of paying your credentials for either on year or two years.
One year with conference for spiritual care worker, lead pastor, or license Pastor will be $50. One year with conference for an ordained pastor will be $75.
You will have the option of paying for two years at the same time. The invoice will come in the name of your church and your church should pay this for you.
We have already published that there is an increase in bookkeeping fees to offset the real costs we have to deal with. Bookkeeping fees are set at 3.8% of gross income. This is what is paid on contract for the bookkeeping and filing of your income to Innovation, Science and Technology Canada and to the Canada Revenue Agency.
How we charge this is as follows. Normal tithable income is split between the local church and the national office. In this case you will be paying 1.9% and national office will pay the other 1.9%. Where there are special offerings or other income which does not generate any funding for us at national office, we invoice the local church for the full actual cost of 3.8%. This will be reflected in your invoice.
Thee invoices are sent after the second quarter and after the end of the year so you will be getting an invoice soon based on this past income.
We have a number of groups using our facilities which pay rent and these invoices will be sent out in the next week or two to each group.
Gilgal Missional Community Church affiliate churches.
We have a number of affiliate churches connected to GMCC whose pastors generally hold credentials with us and have partnership agreements. Affiliate churches participate with offerings at a suggested rate. The rate is $2 per member or atendee to be donated every quarter or four times a year. The church of 50 people in that case will be asked to donate $100 every quarter.
This does not include credential or conference fees.
Remittance forms will soon be sent out so that contributions can be made. This is the only income we have from the affiliate churches and it is generally symbolic.
Need to know.
What is important to realize is that the funding provided through this means is generally paid out. This funding is used to pay real costs such as insurance, rent and the cost of conferences and credentials. Any funds invoiced really represent money we are paying out upfront and so if we do not receive these funds we have to take the shortfall from our programs budgets in tithes. It is for this reason that we need to take care of real cost responsibilities. Thank you for your participation in all of this. We really do appreciate your sacrifice and commitment.